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Procurement and Utilities Coordinator

Durham, NC

Viagem Inc. is seeking a Procurement and Utilities Coordinator to join our team. 

We put travelers and their aspirations first, while providing all of the practical necessities and comforts one expects. Through this lens, we are able to provide innovative, comprehensive and personalized solutions, which include local knowledge and outstanding hospitality services for our guests staying in our comfortable and professionally designed apartments.

Responsibilities

  • Monitor inventory levels and purchase items, as needed, and upon request from local teams
  • Utilize the company’s inventory management system to place and track orders
  • Maintain and update the inventory management system
  • Assist with identifying new vendors who can provide products and services for the best value regarding product quality and price
  • Track package deliveries and correspond with shipping carriers, as needed, for updates and to resolve delivery issues
  • Manage utilities credential and information database
  • Call service providers to schedule and coordinate utilities installation and disconnection
  • Resolve utilities-related issues, as needed

Qualifications

  • Clean and valid driver’s license a requirement; reliable vehicle a must
  • Ability to travel to various properties within the North Myrtle Beach area for 75% of the work day
  • 1-3 years of hospitality, retail, property management or other customer facing experience
  • Passionate about perfection
  • Independent decision maker who thinks on their feet and is a creative and efficient problem solver
  • Versatile attitude and able to change gears at the last minute
  • Exceptionally organized and able to create and work with task lists and QA processes
  • Dedicated to going above and beyond to ensure our guests have a memorable experience
  • Multilingual and/or bilingual skills a plus
  • Tech savvy and able to work with multiple platforms and communication devices
  • Ability to work flexible hours, including daytime hours, weekends, some evenings, and holidays
  • Reliable, personal transportation required
  • Full-time position with competitive wages

Additional Requirements

  • High energy and enthusiasm
  • Strong sense of urgency, able to adapt to a fast-paced work environment.
  • Exceptional interpersonal communication skills
  • Excellent multitasking and time management skills
  • Ability to work independently and within a team environment.

*Viagem is an Equal Opportunity Employer.

Job Type

  • Full-time

Benefits

  • 401(k)
  • Dental insurance
  • Employee discount
  • Health insurance
  • Paid time off
  • Vision insurance

Qualifications

  • 2-3 years of administrative experience
  • Proficient in Microsoft Excel
  • Experience with inventory management systems a plus
  • Prior experience in a procurement/purchasing position or work environment a plus
  • Excellent written and communication skills
  • Passionate about the small details and perfection
  • Independent decision maker who thinks on their feet and is a creative and efficient problem solver
  • Versatile attitude and able to change gears at the last minute
  • Exceptionally organized and able to create and work with task lists
  • Tech savvy and able to work with multiple platforms and communication devices

Schedule

  • 8 hour shift
  • Monday to Friday

Experience

  • 3 years (Preferred)

Work Location

  • One location